Effective meetings are often a rarity in schools and businesses. Meetings are called, everyone is expected to be there and then nothing gets accomplished. There are some clear guidelines for running effective meetings. I’ll simply provide a few of them here.
- First of all, the person calling the meeting needs to send out a clear agenda to the parties expected to attend.
- In addition to topic agenda, time guidelines needs to be given and closely adhered to. If the topic requires further conversation, then follow up later with the key players involved.
- Don’t allow non-agenda items to take precedence over what is on the agenda unless there was time allotted to additional areas of concern.
- Only invite those people whose input is necessary to the topic at hand. Do not call a meeting that has topics that only pertain to one or two people in the meeting. For that, have a special session with just the people involved.
- Meetings should be called when you want to discuss topics with whom several people are involved and everyone needs to stay abreast of what other people are doing.
Do not waste your worker's time or yours by calling meetings without clear topic and time guidelines.
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